Grant users access to security levels in a work item security scheme

Once you’ve created your work item security scheme, you’ll need to define which users can access each security level. If someone isn’t assigned to a security scheme, they won’t be able to view those work items, even if they can access the rest of the space.

To give users access to a security level:

1. Select Settings (), then Work items.

2. Under the Work item attributes section, select Work item security schemes. You may need to scroll down since it’s at the bottom of the list.

3. Select Add in the Actions column of the work item security scheme you’d like to add users to.

4. Select who you’d like to allow to access this security level based on:

5. Next, select who you’d like to grant access to. Choose from:

   1. Space roles - this refers to any custom space roles that you’ve set up – More about managing space roles

   2. Application access - any user with access to an app

   3. Group - these groups are managed by your Organization admin. Reach out to them to update group membership or to remove users from a group

   4. Public - More about publicly available spaces

   5. Any logged in user

   6. Current assignee - this grants access to anyone listed in a work item’s Assignee field

   7. Reporter - this grants access to anyone listed in a work item’s Reporter field

   8. Group custom field value - this grants access to anyone listed in a Group picker (single or multi-select) type field on a work item. You’ll be asked which field you want to reference.

   9. Space lead - this grants access to anyone listed as the Space owner on a space’s Details page. This is not the same as the Administer spaces permission.

   10. Single user - any user invited by your admin

   11. User custom field value - this grants access to anyone listed in a User picker (single or multi-select) type field on a work item. You’ll be asked which field you want to reference.

6. Select Add to save your changes.